Winning new business often depends on how quickly and clearly you can provide a prospective client with an accurate quote. This fillable estimate and quote template is designed to help small business owners prepare professional estimates in minutes without complicated software. Delivered as a PDF, it includes editable fields for each line item along with automatic calculations for line totals, subtotals and the overall total. You simply enter the quantity and unit price and the form calculates the rest. To accommodate different tax rules and discounts, there are separate fields where you can manually input the exact amounts due; this flexibility makes it suitable for a variety of industries and pricing structures.

Because it’s a fillable form, you can type directly into the PDF using Adobe Acrobat or your favourite PDF reader and save a copy for each client. Alternatively, you can print the blank form and fill it by hand if you prefer paper records. The template is available in both A4 and US Letter sizes to suit international users. There are also editable versions accessible via Canva or Adobe Express if you want to customise the colours, add your logo or adjust the layout to match your branding. This ability to personalise the form means you can produce polished, on brand documents without hiring a designer.

The clear, organised layout not only makes it easier for you to prepare estimates but also helps clients understand the scope and cost of work at a glance. Each line allows space to describe the service or product, the quantity and the price, while the summary section displays the totals neatly for quick approval. By using a consistent format you reduce the risk of forgetting important information or miscalculating totals, which can undermine trust. Because you can save and reuse the template as often as needed, it offers a cost effective alternative to subscription based quoting software. It’s ideal for freelancers, tradespeople, consultants and online sellers who need to create estimates on the go and want a reliable tool that enhances professionalism and accuracy.